Meeting Name: Police & Fire Department Retirement Plan and Health Care Trust Agenda status: Final-revised
Meeting date/time: 5/2/2024 9:00 AM Minutes status: Final  
Meeting location: City Hall, Wing Rooms 118-120 200 E. Santa Clara St. San Jose, CA 95113
Published agenda: Agenda Agenda Published minutes: Minutes Minutes Meeting Extra1: PF Board 5-2-24 audio  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
14-7662 1a. SCD - ApprovedScott Fey, Fire Engineer, Fire Department, Request for Service-Connected Disability Retirement, effective 06/04/21; 23.84* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-7663 1b. SCD - ApprovedCasilia Loessberg, Firefighter, Fire Department, Request for Service-Connected Disability Retirement, effective 05/30/23; 7.01* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-7665 1b. Status Change SCD - ApprovedCharlotte Endicott, Fire Division Chief, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective 01/31/19; 25.12* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-7666 1c. Status Change SCD - ApprovedRobert Gutierrez, Battalion Chief, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective 01/26/20; 27.62* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-7667 1d. Status Change SCD - ApprovedRobert Magdaleno, Police Officer, Police Department, Request for Change of Status to Service-Connected Disability Retirement, effective 04/09/20; 21.18* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-7668 1e. Status Change SCD - ApprovedHoward Morton, Fire Captain, Fire Department, Request for Change of Status to Service-Connected Disability Retirement, effective 03/27/20; 21.25* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-7669 1f. Status Change SCD - ApprovedRafael Nieves, Police Sergeant, Police Department, Request for Change of Status to Service-Connected Disability Retirement, effective 05/16/20; 25.77* years of service. (Disability Committee Recommendation: Approval)   Action details Not available
14-7623 1a. Board Minutes ApprovalApproval of the Board Minutes of April 4, 2024.   Action details Not available
14-7661 1a. Travel/Conference AttendancePrabhu Palani, CIO · Antler Venture Capital Conference - Speaker; and Due Diligence, London, UK, June 20, 2024   Action details Not available
14-7626 1a. Communication/Information ReportPolice and Fire Retirement System Dashboard.   Action details Not available
14-7677 1b. Communication/Information ReportReport of the Monthly Board Expenses for March 2024. Receive and file.   Action details Not available
14-7678 1c. Communication/Information ReportQ3 FY23-24 Budget to Actual Quarterly Budget Report.   Action details Not available
14-7710 1d. ItemReport out of Closed Session from April 4, 2024 Police and Fire Board Meeting regarding Public Employee Performance Evaluation Pursuant to Government Code Section 54957(b)(1): CEO.   Action details Not available
14-7627 1a. Education & TrainingThe Cortex Report - May 2024, Conferences, Seminars and Educational Programs.   Action details Not available
14-7628 1b. Education & TrainingCALAPRS, 2024 Management/Leadership Academy, The Westin Hotel, Pasadena, CA, June 10 - 12, and July 22 - 24, 2024.   Action details Not available
14-7635 1a. Alternate BeneficiaryApproval of Alternate Payee Benefit election of Unreduced Retirement Option to be paid to Nohemi Sanchez, ex-spouse of Police Officer, Daniel Navarro to be effective May 3, 2024 under Part 17, Section 3.36.3600 of the San Jose Municipal Code.   Action details Not available
14-7683 1b. ItemApproval of Alternate Payee Benefit election of Unreduced Retirement Option to be paid to Tracey C. Oliver, ex-spouse of Fire Captain, David R. Moore to be effective June 27, 2024 under Part 17, Section 3.36.3600 of the San Jose Municipal Code.   Action details Not available
14-7629 1a. InvestmentsOral update by CIO, Prabhu Palani.   Action details Not available
14-7670 1b. InvestmentsDiscussion and action on the Plan’s Strategic Asset Allocation by Meketa Investment Group.   Action details Not available
14-7671 1c. InvestmentsDiscussion and action on fiscal year 2024-2025 private markets pacing plan by Dhinesh Ganapathiappan, Senior Investment Officer.   Action details Not available
14-7672 1d. InvestmentsDiscussion and action to hire Meketa Investment Group for general investment consulting services and authorizing the Secretary to negotiate and execute a five-year contract not-to-exceed $700,400/year (shared 50/50 with Federated Plan).   Action details Not available
14-7673 1e. InvestmentsDiscussion and action to hire Verus Advisory, Inc. for risk consulting services and authorizing the Secretary to negotiate and execute a five-year contract not-to-exceed $200,000/year (shared 50/50 with Federated Plan).   Action details Not available
14-7674 1f. InvestmentsDiscussion and action to hire Albourne America, LLC for alternative investments consulting services and authorizing the Secretary to negotiate and execute a five-year contract not-to-exceed $258,000/year (shared 50/50 with Federated Plan).   Action details Not available
14-7630 1a. ItemOral update by CEO, Roberto L. Peña.   Action details Not available
14-7631 1b. ItemOral update from the City Council Liaison to the Board.   Action details Not available
14-7632 1c. ItemDiscussion and action on authorizing the CEO to negotiate and execute a second amendment with Cortex Consulting Inc., for a total NTE amount of $75,000.   Action details Not available
14-7633 1d. ItemDiscussion and action on renewal of contract agreement with Levi, Ray & Shoup (LRS), with amendment for continued use of pension administration system (Pension Gold V3) and to add hosting services for term of June 30, 2030 and with an increase in NTE amount by $2,004,000.   Action details Not available
14-7634 1e. ItemDiscussion and action on authorizing the CEO to negotiate and execute a fifth amendment to the agreement with Marty Boyer, Communications Advantage, to extend the term of the Agreement through June 30, 2025.   Action details Not available
14-7676 1f. ItemTrustee Interviews to Recommend to Council a Public Board Member to 9th seat of the Board for a full term ending April 30, 2027; Time Certain: 10:30 a.m. or soon thereafter Candidates: · Gretchen Flicker · Harvey Leiderman   Action details Not available
14-7637 1a. Committees/Reports/RecommendationsOral update from the Chair of the Investment Committee.   Action details Not available
14-7675 1b. Committees/Reports/RecommendationsMinutes of the Police and Fire Investment Committee meeting from March 1, 2024. Receive and file.   Action details Not available
14-7638 1a. Committees/Reports/RecommendationsOral update from the Chair of the Audit/Risk Committee.   Action details Not available
14-7639 1b. Committees/Reports/RecommendationsMinutes of the Joint Audit Committee meeting from March 1, 2024. Receive and file.   Action details Not available
14-7640 1c. Committees/Reports/RecommendationsDiscussion regarding City Auditor’s Report regarding audit of ORS compliance with City policies and procedures for purchasing and contracting.   Action details Not available
14-7643 1d. Committees/Reports/RecommendationsDiscussion and action on revised Internal Auditor Charter to reflect changes discussed on March 1, 2024 Joint Audit Committee Meeting.   Action details Not available
14-7644 1e. Committees/Reports/RecommendationsUpdate on status of request to custodian bank (Bank of New York Mellon) to correct fiscal years 2016-2023 Pension Plans’ returns based on the results of the Agreed Upon Procedures work completed by Macias Gini & O’Connell LLP audit firm.   Action details Not available
14-7645 1f. Committees/Reports/RecommendationsDiscussion and action for process for hiring a new Internal Auditor for Office of Retirement Services.   Action details Not available
14-7646 1a. Committees/Reports/RecommendationsOral update from the Chair of the Governance Committee.   Action details Not available
14-7647 1a. Committees/Reports/RecommendationsOral update from the Chair of the Disability Committee.   Action details Not available
14-7648 1b. Committees/Reports/RecommendationsMinutes of the P&F Disability Committee meeting from March 11, 2024. Receive and file.   Action details Not available
14-7649 1a. Committees/Reports/RecommendationsOral update from the Chair of the Joint Personnel Committee.   Action details Not available
14-7650 1b. Committees/Reports/RecommendationsMinutes of the Joint Personnel Committee meeting from March 19, 2024. Receive and file.   Action details Not available
14-7681 1c. ItemMinutes of the Joint Personnel Committee meeting from April 5, 2024. Receive and file.   Action details Not available